Town Clerk

Friendly, Courteous, Quality Service is the goal of my office.

Lisa Valletta

lisa@townofspafford.com

Notary Public ~ Passport Acceptance Agent ~ Records Access/Management Officer

(315) 673-4144 FAX (315) 673-9835

Tuesday and Wednesday 9:00 AM - 2:00 PM

Thursday and Saturday 9:00 AM - 12:00 PM

Or by appointment...

Kimberly Read, Deputy Town Clerk

Notary Public ~ Building Dept. Clerk ~ Planning Board and Zoning Board of Appeals Secretary

The office of Spafford Town Clerk also includes the responsibility of:

secretary to the Town Board by recording and maintaining the minutes of each Town Board meeting
publish legal notices for hearings, bids, meetings
handle correspondence and filings as needed for the Town Board
issue permits and maintain permit records for the Transfer Station
maintain the usage schedule for the community meeting room
keep the financial records on all Building Department activity as well as the financial records for the Zoning Board of Appeals and Planning Board
process all bills for submission to the Town Board for approval of payment
day to day business of the Town, such as providing answers or who to contact for information if it is available

Marriage LIcenses

Marriage licenses must be obtained at least 24 hours before but no more than 60 days before the ceremony. The fee for a marriage license issued in the Town of Spafford is $45, (includes one Certified Transcript). YES, both of you must be present to apply.

Please bring:

original or certified copy of your birth certificate,
your driver's license,
if applicable, your most recent divorce documents. We appreciate appointments.
Information sheet for application - each spouse should complete one.

Getting Married in NYS

Looking for a copy of your marriage certificate? If you obtained your license from the Town of Spafford, you can obtain Certified Transcripts for $10 each. Please complete this form and mail it with the appropriate payment.

Notary Public

Both my Deputy and I are Notary Publics and are available during office hours.

This is a free service.

Accessible Parking Tags

PERMANENT DISABILITIES may be certified by a Medical Doctor (MD), Doctor of Osteopathy (DO), Physician Assistant (PA), Nurse Practioner (NP), a Doctor of Podiatric Medicine (DPM - for disabilities related to the foot), or Optometrist (OD - for blindness).

TEMPORARY DISABILITIES may be certified ONLY by a Medical Doctor or Doctor of Osteopathy.

To apply for a parking tag bring a completed application, (we need page 3 only) and your Driver's License.

Permanent tags are issued for up to a 3 year period.

Temporary tags are issued for up to a 6 month period.

There is no fee for the parking tag.

Dog Licensing

Dog licensing is administered by the Town. All procedures for the licensing of dogs are in compliance with State regulations. A State fee for Animal Population Control is included in the license fees listed.

New York State Law requires all dogs to be licensed at the age of four months by the municipality in which the dog lives.

Licensing your dogs provides us with a way of making sure your pet is returned to you if he wanders off; and also with a way to reassure your neighbor that your dog has been vaccinated against rabies if an unpleasant incident occurs and you are unavailable. Sometimes, there's a case of mistaken identity, and we can confirm the ownership of a pet who enjoys exploring.

Dog License Application

The license fee for spayed/neutered dogs is $7.50 each; unspayed/unneutered dog licenses is $15 each.

Dog owners who are Senior Citizens (65 years of age or older) will receive a 50% discount on the license fee. (Be prepared to show proof of age.)

Rabies vaccination certificates and spay/neuter certificates, if applicable, are required for licensing.

NOTE: There is no leash law in the Town of Spafford.

NUISANCE DOG COMPLAINT - Click this link if you desire to file a formal complaint on a nuisance dog, or you may pick up the necessary forms at my office.

DOG CONTROL OFFICER

NYS DEC Sporting Licenses

In 2014 the NYS DEC retired "combination" licenses (such as the Sportsman license) except for Lifetime Licenses.

Fishing licenses are valid for a full year from date of purchase or for one year after the current license ends. Fishing licenses may be renewed no more than 60 days prior to their expiration.

A "HUNTING" license covers BIG AND SMALL GAME hunting privileges. All other privileges must be purchased separately. These licenses are valid Sept. 1 - Aug. 31

APPLICATION GUIDE for NYS DEC sporting license.

Passports

You must be a U.S. citizen to apply for a passport.

Applications can be executed in this office. I do not issue the passports.

Application forms are available in my office or online

Bring the necessary documents:

original or certified copy of birth certificate (it must have a raised seal),

your driver's license,

and a passport photo.

These are required for both Passport Books and Passport Cards.

Passport Cards are for land and water travel ONLY. They cannot be used for air travel.

Payment by check or money order to the U.S. Department of State is due when you submit your application. The Execution Fee of $35 payable to the Town of Spafford is also due at the time of application. The Execution Fee may be paid by cash, check or money order.

Any questions regarding your passport should be directed to the National Passport Information Center at 877-487-2778.

Access to Public Records

ACCESS TO PUBLIC RECORDS

Please Note: Original Documents are NOT ALLOWED to leave the building

Email requests for records from the Town of Spafford should be directed to: town@townofspafford.com.

Please clearly describe the record(s) and the reason for your request. Electronic requests for records will be responded to via email. If the requested record is in an electronic format, or if the necessary equipment for creating an electronic copy of the record is immediately available, it will be transmitted via email unless the applicant clearly requests physical copies and the necessary fees are paid. If physical copies are requested, there is a fee of $0.25 per page copied.

Under the Freedom of Information guidelines, the Records Officer is allowed five business days to respond to a request. Any person denied access to records may appeal the denial within 30 days of the denial. Such appeals should be addressed to the Supervisor of the Town of Spafford, 1984 Route 174, Skaneateles, NY 13152.

F.O.I.L. Requests for Judiciary Documents: Judiciary documents are not subject to F.O.I.L. The Uniform Justice Court Act and Judiciary Law provide access to some records. Written requests are to be made directly to the Town Justice Office, 1984 State Route 174, Skaneateles, NY 13152.

COPIES - The copy machine is available for public use during office hours. The fee is $0.25 per page.

FAX SERVICE - There is a FAX machine available during office hours.

It may interest you to know the following items are also available in this office:

County/Town tax exemption forms
School tax exemption forms
Voter registration forms
Absentee ballot applications
Reflective address signs (sold on behalf of Borodino Fire Dept.)